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DocSmart 1.2TM is a powerful online document and knowledge management system yet its operation is surprisingly simple. DocSmart lets you electronically paper-clip identification and other pertinent 'profile' notes to any type of document that you can imagine: text-based documents, graphics, spreadsheets, HTML pages, e-mail messages, software under development, animations, and any other type of electronic files. It then lets you store the document and profile securely away, allowing you to define who can and cannot access or alter these. From then on, it carefully controls document access and diligently logs any activities associated with that document or its profile information. Finally, it notifies individuals by their user name, role, or group affiliation anytime a variety of configurable events occurs involving the stored information.
Simple as this seems, the benefits that such software delivers to business are considerable. DocSmart enforces organization. It simplifies resource retrieval, enables teamwork, automates inter-departmental communication and safeguards essential company assets.
The log of stored document events, the profile notes that you jot down, and the archived document versions themselves provide valuable reference information for other personnel. So, everyone can understand, even after a file's relevance has long been forgotten, the who's, wherefor's, when's and why's that were ever linked to a document. If you need to audit a legal matter, analyze personal or product records or track events leading up to a key decision, DocSmart can do it, easily.
The notes you store with documents also provide invaluable targets for DocSmart's relentless search engine, an indispensible feature for anyone who has ever tried to locate essential records even a short time after they've been stored. You should never have to duplicate lost work again. If you need to gather reference information, check precedents, or find what work has already been done in a related area, you can do it easily with DocSmart.
DocSmart gives you the capability of notifying individuals by any e-mail system they have anytime a change has occured to a document in which they have designated an interest.
Your Accounting Department will instantly know when Sales has changed pricing as will your webmaster, remote sales groups, resellers and distributors. All of your engineers, technicians, contractors and consultants will be alerted to a mandatory design change. Policy changes can be disseminated to employees located anywhere on the globe, automatically, moments after the policy itself has been updated.
DocSmart goes one step further than many such programs in that this software lets you also store profile information for paper-based documents such as deeds, grants, photos, maps, manuscripts or valuable historic records. You can also store information describing computer-based documents that are not in the database. So, the powerful profiling and search facilities of DocSmart can be extended to any document of any type located anywhere in the world.
Finally, with DocSmart's customizable Java- and open standards-based three-tiered architecture, DocSmart can be integrated into virtually any computing environment and operate in conjunction with a variety of applications linking its powerful capabilities directly with these.
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